Microsoft Word 2007 Bible

Acknowledgements     xxxiIntroduction     xxxiiiMy Word, and Welcome to It     1Brave New Word     3Discoverability     4The "Results-Oriented" User Interface     6Ribbons and Things     8Title Bar     9The Home Row     9KeyTips     10Ribbon     10Quick Access Toolbar     12Live Preview     13Galleries     14The MiniBar or Mini Toolbar     15Context Menus     16Super Tooltips     17Dialog Boxes and Launchers     17Task Panes     18Status Bar     19The Office Button (File)     21Options     22Truth in Advertising, or What's in a Name?     23Advanced...versus Not Advanced?     24Summary     26Quick Start     27Starting Word     27Start Menu     28Desktop     28Shortcut Key     30Quick Launch     30Windows Explorer     31Browser     31Start [dingF1]Run     31Safe Mode     32Command-Line Switches     33Office Button Menu     35Navigation Tips and Tricks     37Tricks with Clicks     37Seldom Screen     39Keyboard     41Views     43Draft View Is the New Normal View     44Print Layout     46Full Screen Reading     46Web Layout     47Outline (Master Document Tools)     47Saving     49Convert     51Word 2007's Confusing Save As     51Publish     52Just Dive In     53Start Word     53Creating a New Letter     53Initial Setup     54Write It and Format It     55Save It and Print It     55Print an Envelope     55Summary     57Where in the Word Is...?     59Using Help to Find Out Where It Went     60Menu Commands     60Toolbar Commands     61RIP: Features Removed from Word     61Routing Recipient     62Versions Missing in Action      62File Search     63Normal View     63Word 2003 Templates     63Toolbars     65Menu Customization     65Charting Options/Features     65Office Assistant     65Send for Review     65Eastern European Font Add-in     66Font Text Effects     66Mail Barcodes     67WordPerfect-Related Options     68Web Components     69Summary     69Making Word Work for You     71The Style Advantage     71Styles versus Direct Formatting     72Types of Styles     73Outlining     73Using Outlining to Organize     74Outlining versus Document Map     76Thumbnails, too!     77AutoCorrect     77AutoCorrect Options     77Removing Built-In AutoCorrect Entries     79Rolling Your Own     79Top 10 Power User Tips     81RedefineStyle     81GoBack     82Paste Unformatted Keystroke     82Wrap to Fit     83Apply Styles (Ctrl+Shift+S)     83Default File Location(s)     83Places Bar (Windows XP Only)     84AutoRecover and Backup Copies     85Don't Edit on Removable Media     85Open and Repair     86Summary     86The X Files - Understanding and Using Word's New File Format     87Compatibility with Previous Versions of Word     88To .doc or Not to .doc     89Persistent Save As     90Microsoft Office Compatibility Pack     91.docx versus .docm     91Converting a .docx file into a .docm     92Understanding .docx     92Summary     94Make It Stop! Cures and Treatments for Word's Top Annoyances     95Drawing Canvas     96Editing Annoyances     97Insert/Overtype     97Typing Replaces Selected Text     98Formatting Control Covers Up Live Preview Area     99Prompt to Update Style     100Mouse Selection     102Cut and Paste Sentence and Word Behavior     102View Annoyances     103Nonprinting Indicators/Formatting Marks     103Missing Ribbon Tabs?      104Windows in Taskbar     104Online versus Local Help Content     105Activation Blues     106Automatic Annoyances     106Bullets, Numbers, Boxes, and Borders     106Capitalization     107Summary     108Word on the Street     109Formatting 101: Font/Character Formatting     111The Big Picture     111Styles and Character/Font Formatting     112Style versus Direct     113Character Formatting     114Formatting Techniques     115The Ribbon Font Group     118The Font Dialog Box     124The Mini Toolbar     126Character Formatting Shortcut Keys     126Summary     128Paragraph Formatting     129Styles and Paragraph Formatting     129When to Use Styles     130What Exactly Is a Paragraph, Anyway?     130Paragraph Formatting Attributes     132Paragraph Formatting Techniques     134Structural Formatting     135Indentation     135Alignment     137Tabs      138Paragraph Decoration     141Numbering/Bullets     141Shading     144Borders and Boxes     145Sort Paragraphs That Aren't in a Table     146Move Paragraphs Easily     146Summary     147In Style!     149Styles Group     149Using Styles     151Creating and Modifying Styles     153Quick Style Sets     155Styles Task Pane     158Manage Styles     160Style Inspector     163Summary     164The Clipboard     165Using the Clipboard     166Paste Special     168The Clipboard Task Pane     169Pasting from the Clipboard Task Pane     170Removing Items from the Clipboard     170System Tray Icon and Notification     170Pasting from Word into Internet Explorer     171Tricks and Tips     172Paste Unformatted     172Picture This     172Copying and Moving Text without Using the Clipboard     172Word Options and the Clipboard     175Summary     176Find, Replace, and Go To     177Basic Find (Ctrl+F)     177Find Again     177Search for Selected Text     179Basic Replace (Ctrl+H)     179Search Codes     180Find What and Replace With Codes (With Wildcards On or Off)     180Find What and Replace With (Use Wildcards Off)     182Find What: Field Only (Use Wildcards On or Off)     182Find What Field Only (Use Wildcards Off)     183Codes That Work Only in the Replace With Box (Use Wildcards On or Off)     185Options     186Selected Text     186More or Less     186Reading Highlight     186Find All     187Search Direction     188Match Case     188Find Whole Words Only     188Use Wildcards     188Sounds Like (English)     195Find All Word Forms (English)     196Match Prefix and Match Suffix     196Ignore Punctuation Characters     196Ignore White-space Characters     196Finding and Replacing Formatting     197Go To (Ctrl+G)     199Page     200Section      200Line     201Bookmark     201Comment     202Footnotes and Endnote     202Field     202Table, Graphic, and Equation     203Object     203Heading     203Summary     203Writing Tools     205Language Tools     207Spelling     207Checking Spelling     208Options     210Recheck Document     213Exceptions for Current Document     214Exception Lists (Exclude Dictionaries)     215Grammar     215Checking Grammar in Word     216Options     217Thesaurus     219Research     220Using the Research Task Pane     220Research Options     220Translation     222Translating     224Translation Tool Tips     224Translation Options     225Summary     226Building Blocks and Quick Parts     227Using Quick Parts and Building Blocks     227Building Blocks versus Quick Parts     229Building Blocks Organizer     229Adding a New Building Block or Quick Part     230Whither AutoComplete?     232Formatting     234Building Blocks: Need to Know     235Backing Up     235Sharing     236Using Building Blocks with the AutoText Field     239Summary     240AutoCorrect     241Built-in Corrections     241Replace Text as You Type     243AutoCorrect Limits     245Backing Up AutoCorrect Entries     245Sharing AutoCorrect Entries     246AutoCorrect versus Building Blocks     246Math AutoCorrect     246Recognized Functions     248Backing Up the Math AutoCorrect List     248Summary     249AutoFormat     251AutoFormat versus AutoFormat As You Type     251The AutoFormat Command     252Using AutoFormat     252Running AutoFormat     254A Practical Use for the AutoFormat Command     257AutoFormat As You Type     258Tips and Techniques     261Tricks with Quotes     261What About the Other Fractions?     261Summary     264Smart Tags (What Are Those Purple Dots?)     265Understanding Smart Tags     266Smart Tags Settings     267Remove Smart Tags     268Recheck Document     269Additional Options     270Common Smart Tag Options     270SmartTag Add-Ons     271Summary     272More than Mere Words     273Tables     275Quick Start     275Table Basics     276Inserting Tables from Scratch     276Inserting Tables Based on Existing Data     279Handling Tables     282Table Properties     285Table Layout and Design     287Modifying Table Layout     288Table Math     295Modifying Table Design     295Summary     302Pictures and SmartArt     303Inserting Pictures from Files     303If Your Picture Format Isn't Supported     305Pictures from the Clipboard and Internet     308Manipulation 101     308Wrapping     308Dragging and Nudging      311Resizing and Cropping     312Format Picture/Shape     316Adjust     317Arranging Pictures on the Page     317Inserting Clip Art     319Microsoft Clip Organizer     320SmartArt     321Inserting SmartArt     321Summary     326Headers and Footers     327The Header and Footer Layer     328Document Sections     328Header and Footer Navigation and Design     329Editing the Header/Footer Areas     329Header and Footer Styles     329Section Surfing     330Link to Previous     331Different First Page     331Different Odd & Even Pages     332Show Document Text     332Distance from Edge of Paper     332Adding Header and Footer Material     333Page Numbers     333Summary     336Symbols and Equations     337Symbols     338Symbols Dialog Box     338Symbols Tab     338Special Characters Tab     340Equations     341Inserting Equations from the Gallery     341Creating an Equation from Scratch     343Saving Equations to the Gallery     343Working with Equations     344Equation Options     348Numbering Equations     348Legacy Equations     351Summary     352Field Guide     353And Field Codes Are...?     354Basic Field Study     354Updating Fields     355Field Display Shading     356Show Field Codes Instead of Their Values     358Field Keyboard Shortcuts     358Contextual Field Tools     360The Field Dialog Box     360Caveat MERGEFORMAT     361Field Codes and Hide Codes     362Field Syntax     363Text Format Switches     364Numeric Format Switches     366Date Format (Date-Time Picture Switches)     368Switch Combinations     370Categories     370Date and time     370Document Automation     371Document Information     371Equations and Formulas     373Index and Tables      374Links and References     374Mail Merge     375Numbering     377User Information     378Summary     379WordArt     381Creating WordArt     382Creating WordArt from Selected Text     382Creating WordArt from Scratch     382The Edit WordArt Text Tool     383Editing and Shaping WordArt     384Coloring, Shadows, and 3-D Effects     389Arrange and Size Controls     393Additional Tricks     393Summary     394Charts     395Excel or Microsoft Graph     395What If I Prefer Microsoft Graph's Simplicity?     397Can I Convert from Microsoft Graph to Office 2007 Charts?     398Chart Basics     398Design Ribbon     398Layout Ribbon     403Format Ribbon     407Summary     408Inserting Objects and Files     409Object Basics     409Linking versus Embedding Objects in Word     410New Versus from Existing File     413Inserting Text from Files     414Formatting Issues      416Pasting, Dragging, and Dropping     416Dragging from the File System     417Dragging from Another Open Program     417The Paste Alternative     419Summary     420Document Design     421Page Setup and Sections     423Page Setup Basics     424Section Formatting     424Styles, Section Formatting, and Paragraph Formatting     426Page Setup Dialog     428Page Layout Settings     432Page Borders     435Summary     436Text Boxes and Other Shapes     437Why Use Text Boxes?     438Inserting Text Boxes     438Prefab Text Boxes     440Drawing Your Own     440Formatting     441Change Shape     447The Format Text Box Dialog     447Summary     448Columns     449Do I Really Want Columns?     450Column Formatting     451Changing the Number of Columns     452Formatting Columns Using the Horizontal Ruler     453Special Formats     453Changing Columns Using Section Breaks     453Changing Columns without Using Section Breaks     454Balancing Columns on the Last Page     455Summary     457On Background     459Page Background     459Printed versus Onscreen Background Colors and Images     460Background Versus Watermark     461Background Colors, Patterns, and Textures     462Colors     462Colors and Themes     463Gradient     464Texture     465Pattern     466Picture     465Watermarks     467Preset Watermarks     467Other Text Watermarks     468Picture Watermarks     468Removing Watermarks and Page Backgrounds     469Summary     469Publishing as PDF and XPS     471What Is PDF?     471What Is XPS?     473Enabling Office 2007 Support for PDF and XPS     474Deciding Which Format to Use     475How Good Is Word 2007's Built-In PDF Capability?     475Creating PDF Output     475Creating XPS Output     479Summary      480Publishing as HTML, XML, and Blogging     481HTML     481What's So Bad about Word's HTML?     482What Is MHTML?     484XML     485XML Systems     486Finding the XML Tools     487Creating an XML File in Word     490Blogging     492Registration     493Composing and Publishing Your Blog Entry     495Summary     497Templates and Themes     499What Are Templates?     499Using Templates to Create New Documents     500Creating Templates     506The Organizer     507Using the Organizer     508Modifying Templates     509Themes     509What Are Themes?     510Theme Elements or Components     513Saving Custom Themes     518Setting the Default Theme     518Summary     520With All Due Reference     521Bookmarks     523Working with Bookmarks     523Displaying Bookmarks     524User-Created Bookmarks     525Word-Created Bookmarks      529Broken Bookmarks     530Error! Bookmark Not Defined     531Unwanted or Unexpected Results     531Summary     532Tables of Contents     533Automatic Tables of Contents     533Heading Styles     533Caveat Add Text Tool     537Using Outline Levels for the Table of Contents     538TOC Formats     538TOC Styles     539Manually Creating a Table of Contents     541Manually Adding Selected Text     541Inserting a Table of Contents Using Marked Entries     542Maintaining and Updating     543Converting a Table of Contents into Text     544Recycle, Recycle, Recycle     544The TOC Field Code     545Summary     546Master Documents     547Master Documents: The Sad History     547Will the "X" Files Be Master Documents' Salvation?     548Worth the risk?     549Creating Master Documents     550The Master Document Ribbon     550Creating a Master Document from Scratch     551Creating a Master Document From Existing Documents      554Converting an Existing File into a Master Document     555Working with Master Documents     556Converting Subdocuments into Master Document Text     556Merging Subdocuments     557Locking Subdocuments     557Expand/Collapse Subdocuments     558Handle with Care - Moving Subdocuments     559Summary     559Footnotes and Endnotes     561Footnotes and Endnotes Basics     562Footnote and Endnote Options     563Inserting a Footnote     564Inserting an Endnote     564Displaying and Editing Footnotes and Endnotes     565Deleting Footnotes and Endnotes     566Converting Footnotes and Endnotes     566A Matter of Style     567Footnote Text and Endnote Text styles     567Reference Mark Styles     567Separators and Continuation     568Summary     568Citations and Bibliography     569Sources     570Style First     570Inserting Sources from Scratch     571Using Existing Citations     573Placeholders     574Edit Source (and Convert Placeholder to Source)     575Editing Citations     576Deleting Sources     577Acquiring External Sources     577Bibliography     578Inserting a Bibliography     578Managing Bibliographies     579Deleting     579Converting a Bibliography into Static Text     580Save Selection to Bibliography Gallery     581Summary     581Captions and Tables of Captioned Items     583Caption Basics     583Insert Caption     584The Caption Style     587AutoCaptioning     587Turning on AutoCaptioning     587Tables of Captioned Items     588Options     589Copying and Deleting Captions     590Summary     590Indexing     591Marking Index Entries     592Creating Index Entries Using Mark Entry     592Automatically Marking Index Entries Using AutoMark     595Compiling or Inserting an Index     596Index Field Code     597Subentries and Styles     598Creating Multiple Indexes     599Summary      600Tables of Authorities     601Citations     602Formatting Long Citation Entries     602Adding Categories     603Marking the Citations     604Citation Fields     604Removing Citations     604Inserting the Table of Authorities     605Category     605Use Passim     606Formatting     606Modifying Table of Authorities Styles     607Updating a Table of Authorities     608Converting Table of Authorities to Static Text     608Summary     608Hyperlinks and Cross-References     609Hyperlinks     609Automatic Hyperlinks     610Using and Displaying Hyperlinks     610Inserting Hyperlinks     612The Links Group     612Inserting a Hyperlink     612Link to Existing File or Web Page     613Link to Place in This Document     615Link to Create New Document     616Link to E-mail Address     617Inserting Cross-References     618Summary     622Getting Out the Word      623Data Sources     625Data Considerations     625Access and Portability     626Data Formats     626Type New List     628Word     630Outlook     632Excel     632Access     633HTML Files     633Summary     634Envelopes and Labels     635Envelopes     635Delivery Address     636Return Address     638Options Button     638Add Electronic Postage and E-Postage Properties     641Add to Document     641Labels     642Print Options     642Options (Label Type)     642New Document     644Summary     645Data Documents and Mail Merge     647Choosing the Type of Data Document     647Restoring a Word Document to Normal     649Attaching a Data Source     649Selecting Recipients     650Assembling a Data Document     655Merge Fields     656Rules     660Match Fields     662Preview Results      662Find Recipient     663Update Labels     663Highlight Merge Fields     664Auto Check for Errors     664Finishing the Merge     665Mail Merge Task Pane/Wizard     667Document Type     668Starting Document     668Select Recipients     669Write Your Letter     669Preview Your Letter     670Complete the Merge     671Summary     671Forms     673Out with the Old, In with the New?     673Forms Basics     674Creating and Using Forms: General Steps     674Form, Tools, and Controls     675Forms Protection     677Creating a Fill-in Form Using Legacy Tools     680Create Form Document     680Using Content Controls     687Design Mode     687Content Control Tools     688Building Block Gallery Control     694Word and InfoPath     695Importing a Word Form into InfoPath     695Publishing to Forms or SharePoint Server     697Summary     697Power and Customization      699Keyboard Customization     701Getting Started     701The Fast Way (The Cloverleaf Method)     702What Does This Have to Do with Templates?     703Multi-Stroke Key Assignment     703Word Options Method     704Categories     706Commands     706Other Methods     708Styles     708Symbols     709Record Macro     709Summary     711The Quick Access Toolbar     713The What?     713You Call This a Toolbar?     714Customizing the Quick Access Toolbar     715The QAT Top 10     715Adding Commands to the QAT     715Adding Groups/Chunks     716Removing Commands     716Rearranging     716The Customize Quick Access Toolbar Dialog     717Displaying the Main QAT Customization Dialog     717Setting the Storage Location for the QAT     718Finding Commands     718Adding Commands to the QAT     719Separator     719Removing Tools from the QAT     719Resetting the QAT to the Default     719Summary     720Options and Settings     721Accessing Options     721Other Routes to Options     722Information Tips     723The Rest of the Chapter...     723Popular     724Display (and Printing)     725Page Display Options     725Nonprinting Formatting Marks     727Printing Options     728Proofing     728Save     729Backup Options     730Offline Editing Options for Document Management Server Files     730Document-Specific Save Settings     731Advanced     732Editing Options     732Cut, Copy, and Paste     734Show Document Content     735Display     738Print     739Save     740Preserve Fidelity When Sharing This Document     742General     743Compatibility/Layout Options     745Customize     746Add-ins     746Trust Center     747Trusted Publishers     748Trusted Locations      749Add-ins     751ActiveX Settings     752Macro Settings     753Message Bar     754Privacy Options     755Resources     756Summary     757Macros: Recording, Editing, and Using     759Macro Tools     760Recording a Macro     761Editing a Macro     763Testing Your Macro     765Managing Macros     766Copying Macros to a New Module     766Digitally Signing Your Macros     767Macro Security     768Confirming Office Is Really Closed with Windows Task Manager     769Macros and Security     770Macro Storage     771Global Add-ins     771Automatic Macros     773Microsoft Visual Basic Q&D     774All You Really Need to Know     774For More Information     777Books     778Free Online Resources     778Summary     778Collaboration-Getting Along with Others     779Security, Tracking, and Comments     781Protection Types     781Restricting Permission (Information Rights Management)     783Digital Signatures     786Document Inspector (Removing Private/Personal Information)     789Formatting and Editing Restrictions     790Password to Open/Modify     795Comments and Tracked Changes     796Comments     797Tracked Changes     799Show Markup     800Display for Review     802Reviewing Pane     803Reviewing Comments and Changes     803Accepting and Rejecting Comments     804Accepting and Rejecting Changes     804Protecting Documents for Review     804Summary     805Comparing and Combining Collaborative Documents     807Comparing Using Legal Blackline     807Protection     810Gaining More Screen Real Estate     811Combining Documents That Contain Tracked Changes     811Combining Multiple Documents Containing Changes     812Running the Combine Documents Command     813Summary     814SharePoint     815Accessing Your SharePoint Server     816Using Publish from the Office Menu      817Opening and Saving Files on the Server     819Workspace Management and Options     820Status     821Members     821Tasks     822Documents     823Links     825Document Information     825Server Tasks     826Check In     827Check Out     828Discard Check Out     828View Version History     828Document Management Information     828View Workflow Tasks     829Summary     829Groove     831Groove versus SharePoint     832Using the Groove 2007 Client     832Groove Basics     833Account     834Workspaces     834Sending Workspace Invitations     837Canceling Pending Invitations     838Accepting Workspace Invitations     838Working with Groovy Documents     839Summary     840Integration with Other Office Applications     841Excel     841Using Excel Content in Word     842Using Word Content in Excel      847PowerPoint     849Converting Word to PowerPoint Presentations     850Converting PowerPoint Presentation to Word Documents     851Outlook     851Using the Outlook Address Book in Word     851Smart Tags, Outlook, and Word     853Summary     854Guide to Word 2003 Menu Commands in Word 2007     855Word 2007 Default Key Assignments     863Index     873