Word 2007: The Missing Manual

The Missing Credits     xvIntroduction     1Word Basics for Simple DocumentsCreating, Opening, and Saving Documents     11Launching Word     11Creating a New Document     12Creating a New Blank Document     14Creating a New Document from an Existing Document     15Creating a New Document from a Template     17Opening an Existing Document     19Your Different Document Views     20Document Views: Five Ways to Look at Your Manuscript     21Show and Hide Window Tools     22Zooming Your View In and Out     23The Window Group: Doing the Splits     26Saving and Closing Documents     29The Many Ways to Save Documents     30Entering and Editing Text     35Typing in Word     35Click and Type for Quick Formatting     36Selecting Text     38Selecting with the Mouse     40Selecting with the Keyboard     40Extending a Selection     42Selecting Multiple Chunks of Text in Different Places     43Moving Around Your Document     44Keyboarding Around Your Document     45Using the Scroll Bars     45Browsing by Headings and Other Objects     46Browsing by Bookmark     47Cutting, Copying, and Pasting     49Editing with the Ribbon     50Editing with Keyboard Shortcuts     51Editing with the Mouse     51Moving Text Between Two Documents     52Viewing and Pasting Clippings     53Finding and Replacing Text     56Saving Keystrokes with Quick Parts     58Setting Up the Document: Margins, Page Breaks, and More     63Choosing Paper Size and Layout     63Changing Paper Size     64Setting Paper Orientation     66Setting Document Margins     66Selecting Preset Margins     67Setting Custom Margins     68Setting Margins for Booklets     68Adding Page Background Features     70Adding Watermarks     70Choosing a Page Color     72Applying Page Borders     73Adding Headers and Footers     76Introducing the Header and Footer Tools     76Inserting and Modifying a Header Building Block     78Adding a Matching Footer Building Block      80Creating Custom Headers and Footers     81Removing Headers, Footers, and Page Numbers     82Working with Multiple Columns     82Customizing Columns     83Line Numbers     85Hyphenation     87Automatic Hyphenation     87Manual Hyphenation     89Removing Hyphenation from Your Document     90Formatting Text, Paragraphs, and Headings     93Formatting Basics     93Formatting Characters     94Formatting with the Ribbon or the Font Dialog Box     95Formatting with the Mini Toolbar     96Formatting with Keyboard Shortcuts     96Changing Capitalization     98Formatting Paragraphs     100Aligning Text     100Indenting Paragraphs     101Spacing Between Paragraphs     103Spacing Between Lines     103Inserting Page Breaks and Line Breaks     104Creating Bulleted and Numbered Lists     105Setting Tabs     109How Tab Stops Work     110Viewing Tab Marks in Your Text     111Deleting and Editing Tabs     112Types of Tabs     112Tab Leaders     113Using Word's Rulers     113Managing Tab Settings with the Ruler     114Setting Margins with the Ruler     115Adjusting Paragraph Indents with the Ruler     115Fast Formatting with Format Painter     116Formatting with Styles     117Applying Quick Styles     118Modifying Styles     119Managing Style Sets     121Creating Your Own Style Set     122Themes and Templates     125Choosing a Theme     126Finding More Themes     129Choosing a Template     134Starting a Document from a Template     136Using Installed Templates     139Spelling, Grammar, and Reference Tools     141Turning on Spelling and Grammar Checking     141Checking Spelling     145Checking Spelling As You Type     145Checking Spelling Manually     146Managing Custom Dictionaries     148Checking Grammar and Style     150Controlling AutoCorrect     152How AutoCorrect Works     152Fine-tuning AutoCorrect Options      152Autocorrecting Math, Formatting, and Smart Tags     154Exploring Word's Research Tools     156Finding information with the Research Task Pane     158Accessing Word's Thesaurus     159Translating Text     160Translation ScreenTips     160Checking Your Word Count     162Printing Word Documents     163Quick and Easy Printing     163Print Preview     165Choosing a Printer     166Setting Your Default Printer     168Exploring Printer-Specific Properties     169Printing to an Adobe PDF File     172Faxing with Word     172Changing Print Settings     174Printing Part of Your Document     175Printing and Collating Multiple Copies     176Printing on Both Sides of the Page     176Printing Envelopes     177Printing Labels     179Setting Print Options     180Creating Longer and More Complex DocumentsPlanning with Outlines     185Switching to Outline View     185Promoting and Demoting Headings     187Controlling Subheads During Promotion or Demotion     189Moving Outline Items     190Showing Parts of Your Outline     191Expanding and Collapsing Levels     192Showing and Hiding Text     192Showing Only the First Line     193Showing Text Formatting     193Working with Long Documents     195Navigating a Large Document     195Understanding Sections     197Inserting Section Breaks     198Creating a Table of Contents     200Updating Your Table of Contents     202Manually Adding a Table of Contents Entry     204Formatting Your Table of Contents     205Deleting a Table of Contents     207Creating an Index     207Marking an Index Entry     207Building an Index     210Using AutoMark with a Concordance File     212Updating an Index     213Deleting an Index     214Deleting an Index Entry     214Navigating with Hyperlinks     215Inserting Bookmarks     218Cross-Referencing Your Document     219Cross-Referencing Figures     221Making a Table of Figures     223Creating Footnotes and Endnotes      223Inserting Footnotes and Endnotes     224Formatting Footnotes and Endnotes     225Inserting Citations and Creating a Bibliography     226Adding a Citation     227Adding a Bibliography     228Working with a Master Document     230Creating a Master Document     230Working with Subdocuments     232Formatting Your Master Document     233Printing Your Master Document     233Organizing Your Information with Tables     235Creating Tables     235Creating a Table from the Ribbon     236Using the Insert Table Box     237Drawing a Table     237Choosing Quick Tables     239Moving Around a Table     241Selecting Parts of a Table     242Merging and Splitting Cells     243Adjusting Column Width and Row Height     244Inserting Columns and Rows     245Deleting Cells, Columns, Rows, and Tables     246Formatting Tables     248Using Table Styles     248Aligning Text, Numbers, and Data     250Applying Shading and Borders     251Doing Math in Tables      253Adding Graphics, Video, and Sound to Your Documents     257Drop Caps, Text Boxes, and WordArt     257Adding a Drop Cap to a Paragraph     259Inserting a Text Box     261Bending Words with WordArt     265Working with Pictures and Clip Art     266Inserting Pictures into Your Document     267Finding and Using Clip Art     268Working with SmartArt     271Choosing a SmartArt Graphic     273Inserting SmartArt into Your Document     273Modifying SmartArt     274Working with Shapes     275Inserting Charts and Graphs     281Inserting Sound, Video, and Other Objects     284Adding Captions and Figure Numbers to Graphics     287Mass Mailing with Mail Merge     289Understanding Mail Merge Basics     289Common Types of Merge Documents     290Mail Merge Recipient Lists     291The Six Phases of a Mail Merge     291Running the Mail Merge Wizard     292Select Document Type     293Select Your Recipients     295Write Your Letter     296Preview Your Letter      297Complete the Merge     299Merging to E-Mail     300Editing Your Recipient List     303Editing Your Recipient Lists     304Sorting Your Recipient List     305Filtering Your Recipient List     306Find Duplicates     308Find Recipient     308Applying Merge Rules     310Sharing Documents and Collaborating with Other PeopleCreating Web Pages and Blogs     315Saving Word Documents As Web Pages     315Creating a Web Page from Scratch     317Creating the Web Page Document     319Create a Table for Your Page's Layout     319Add a Navigation Bar     322Create a Copyright Line     323Save Your Page as a Template     324Add Text and Images to Your Web Page     325Web Page Design Tips     326Blogging from Word     328Managing Blog Accounts     328Posting to Your Blog     332Setting Web Options     333Creating Forms with Word     335Creating a Paper Form     335Using a Table to Design Your Form     336Creating a Computer Form      340Understanding Content Controls     340Displaying the Developer Tab     341Adding Content Controls to Your Form     342Protecting Your Computer-based Form     346Setting Properties for Content Controls     348Testing Your Form     351Testing Your Printed Form     351Testing Your Computer-Based Form     351Word's XML Connection     353What's XML and Why Should I Care?     353How XML Works     354The Advantages of XML     355XML and Word's New File Format     355Reading XML Tags     356The Files That Make XML Work     359Tagging Information with Content Controls     360Attaching an XML Schema to Your Document     361Collaborating with Other People     365Adding Comments     365Adding Voice Comments     368Deleting Comments     369Highlighting Text     371Tracking Changes While Editing     371Tracking and Viewing Changes     371Modifying Your Markup View     372Printing Edits and Markup     375Accepting and Rejecting Changes      376Removing All Comments and Tracked Changes     377Combining and Comparing Documents     380Comparing Two Documents     383Protecting Your Document from Changes     384Applying Formatting Restrictions     386Allowing Changes in Parts of a Document     387Customizing Word with Macros and Other ToolsCustomizing Your Workspace     391Customizing the Quick Access Toolbar     391Adding Commands to the Quick Access Toolbar     392Creating Keyboard Shortcuts     395Personalizing Word Options     397Changing Word's Display     397The Popular Display Settings     397Changing Display Settings     399Advanced Display Options     401Customizing the Save Documents Settings     405Save Document Options     405Offline Editing Options     406Embedded Font Options     407Changing Editing Options     408Editing Options     408Cut, Copy, and Paste Options     410Changing Your Security Settings     413Using Digital Signatures     413Creating Your Own Digital Signature     414Signing a Document with Your Digital Signature     415Adding a Microsoft Office Signature Line     416Removing a Digital Signature     419Getting a Third-Party Digital Signature     419Checking a Digital Signature     420Customizing Trust Center Settings     422Protecting Yourself from Malicious Macros     423Choosing Trusted Publishers     423Creating a Trusted Location     425Setting Add-in Behaviors     427Setting ActiveX Control Behaviors     427Setting Macro Behaviors     429Showing Warnings     430Removing Personal Information     431Introducing Macros and Visual Basic     433Showing the Developer Tab     433Recording Macros     434Testing Your Macro     440Running Macros     441Adding a Macro to the Quick Access Toolbar     441Running a Macro from the Macros Box     443Reading Visual Basic Code     443Getting Help for Visual Basic     445Making Simple Changes to Visual Basic Code     445Using Digital Signatures     447Applying Your Digital Certificate to a Macro      448Creating Your Own Themes and Templates     449Designing Your Own Themes     449Defining Theme Colors     450Defining Theme Fonts     454Defining Theme Effects     457Modifying and Saving Themes     458Designing Document Templates     459Saving a Word Document as a Template     460Setting Up the Template Document     461Adding Boilerplate Text     462Adding Content Controls     463Adding a Header     466Adding an AutoText Entry     470Finishing and Saving Your Template     471Test Driving the Memo Template     471Using Global Templates     473Creating a Global Template     474Loading a Global Template     475AppendixWord Help and Beyond     479Index     487